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CredentialingOne – New Credentialing Outsourcing Company Powered by HealthWare Systems

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Press Release

CredentialingOne – New Credentialing Outsourcing Company Powered by HealthWare Systems


Elgin, IL:  HealthWare Systems has launched a new credentialing outsourcing company, CredentialingOne. The new organization is powered by HealthWare Systems’ robotic process automation technology.

CredentialingOne manages all tasks required for provider credentialing and enrollment, Medicare and Medicaid enrollment, obtaining hospital privileges, primary source verification, CAQH registration, and more. The company also provides credentialing-related special projects or overflow services.

The logo of credentialing outsourcing company CredentialingOne.

CredentialingOne – Credentialing Outsourcing Company Powered by HealthWare Systems

HealthWare’s technology enables the dedicated and experienced staff at CredentialingOne to streamline both the initial credentialing process and ongoing credentialing maintenance for individual providers and healthcare organizations of all sizes.

CredentialingOne’s technology solutions include deficiency management tracking that monitors providers’ and hospitals’ expirables (e.g. CE credits, certificates, licenses, malpractice insurance), forms automation software for completing applications quickly and accurately, and an automated alert system to help ensure providers meet deadlines.

“Proper credentialing is critical to a healthy revenue cycle. As a provider of revenue cycle management solutions, it made sense for us to expand the use of our technology into the credentialing services sector,” stated Steve Gruner, CEO and Founder of HealthWare Systems.

“Our ActiveWARE products have a long history of improving revenue integrity and increasing physician satisfaction. CredentialingOne has created a great opportunity for us to help physicians and other providers in a whole new way.”

Mark Hobgood (CredentialingOne’s Director of Credentialing Services) said he looks forward to utilizing HealthWare’s innovative technology in conjunction with his expert staff of credentialing professionals:

“Our Credentialing Specialists have nationwide experience with credentialing, enrollments, privileging, and PSV for all types of providers and practices. Coupling their industry knowledge with HealthWare Systems’ automation technology has produced an ideal solution for those who no longer wish to manage the complexities of credentialing and compliance themselves.”

To learn more about the credentialing outsourcing company, visit where you will find further details about CredentialingOne’s services as well as educational resources to help navigate the credentialing and enrollment process.

About HealthWare Systems:

HealthWare Systems is a leading provider of fully integrated, customizable workflow solutions and Revenue Cycle Management software. We specialize in applying robotic process automation (RPA) to healthcare processes to improve both the patient experience and the revenue cycle. Our ActiveWARE suite of products manages pre-arrival, financial assistance, early out, collections, denial management, claims follow-up, and more, and is proven to maximize productivity and profitability so that healthcare teams have more time and resources to spend on quality care.

About CredentialingOne:

CredentialingOne relieves the stress of credentialing and compliance. Our experienced staff and technology manage this complex and time-consuming process for you, so you can focus on patient care. We offer exclusive technology solutions for quicker application turnaround times. Our forms automation saves time, prevents errors, and ensures consistent documentation. Our alert system notifies practices of upcoming expiration dates at 90, 60, and 30 days prior to expirations. GET CREDENTIALED FASTER… With our secure, cloud-based technology platform you can start practicing and billing payers as soon as possible.

Contact Information:

Name: Stephanie Salmich
Organization: HealthWare Systems
Address: 2205 Point Boulevard, Suite 160, Elgin, IL 60123
Phone: (847) 649-5100

A provider looks stressed out while she stares at paperwork and is on the phone; the blog title appears: What Happens When Provider Credentials Expire?

What Happens When Provider Credentials Expire?

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CredentialingOne Blog

What Happens When Provider Credentials Expire?

Posted on Monday, April 5, 2021

When provider credentials expire, there can be serious legal and financial consequences for clinicians and their practices. Below we outline the effects of expired provider credentials and explain how you can avoid these negative outcomes.

Expired Provider Credentials Can Result In:

A provider looks stressed out while she stares at paperwork and is on the phone; the blog title appears: What Happens When Provider Credentials Expire?

Don’t let provider credentials expire – Contact CredentialingOne to create your custom credentialing maintenance and monitoring program.

Claim Denials/Lost RevenueWhen provider credentials expire or are not updated, providers are deactivated by payers, their claims are denied, and the practice misses out on reimbursement for services rendered. This could end up costing the practice months of lost revenue since the re-credentialing process can take up to 180 days (or longer due to delays related to the pandemic).

Loss of Privileges If providers’ credentials are not current, they will lose their hospital privileges. This also affects provider enrollment as providers must have hospital privileges at a participating network hospital in order to join and remain compliant with health plans.

Lawsuits/Liability ConcernsA provider may not even be aware at first that a credential has accidentally expired or might realize they have missed a deadline after it’s too late. However, practicing medicine without a valid license (including an expired one) or providing services that require certification which the provider has not renewed can open the door to lawsuits and legal ramifications for not only the provider, but the provider’s employer/facility as well.

Fines and/or SanctionsIf a provider continues to practice medicine as usual even though they have allowed credentials to expire (e.g., writing prescriptions with an expired DEA license), they and their facility may also face significant fines and/or sanctions. Likewise, failure to keep up with state continuing education requirements affects a provider’s medical license status and can cause the provider to be sanctioned by the state medical board. Additionally, the provider’s malpractice insurance rates may increase after receiving a sanction.

Higher Insurance PremiumsAllowing malpractice coverage to lapse may also cause the provider’s premiums to rise, and some insurance companies may decline the provider another policy if there is a previous gap in coverage. The provider will be required to report any lapse in coverage throughout their career.

Refusal of Future Contracts by PayersProviders who have a history of lawsuits, legal penalties, fines, sanctions, lapsed malpractice insurance, and/or expired CAQH attestation may be rejected by some payers for future contracts.

Patient Retention Issues Patients are extremely unlikely to choose an out-of-network provider. Providers who do not remain active with payers will fail to attract new patients and risk losing their existing clientele if they become out-of-network and/or must stop providing care until they are re-credentialed.

Extra Time and Work for Providers/Staff It is much more inconvenient for everyone when provider credentials expire than if the provider had maintained their credentials by the appropriate deadlines. Extra effort and time will be necessary to reactivate the provider with health plans and obtain hospital privileges again.

How to Prevent Expired Provider Credentials & Their Consequences

Keeping track of provider credentials is time-consuming and complicated. It’s easy to miss critical deadlines and expiration dates when providers and practices try to manage this work themselves (for example, with filing cabinets, manual spreadsheets, and handwritten calendar memos that leave far too much room for human error and delays in information delivery).

CredentialingOne can build a custom credentialing maintenance and monitoring program that works with your credentialing policies. We offer a robust software solution for credentialing management and a team of experienced credentialing professionals to handle the work for you.

Our credentialing maintenance and monitoring services include:

  • Our real-time messaging alert system, which sends email and text reminders to the provider when documents are nearing expiration (starting at 120 days prior to expiring).
  • A master report for the practice indicating providers with expiring documents at 120, 90, 60, and 30 days out.
  • CAQH quarterly attestations (we re-attest the provider every 120 days and upload new documents as they are set to expire).
  • Re-credentialing for commercial payers and re-validation for government payers (e.g., Medicare, Medicaid, TriCare).
  • Demographic updates, such as address/phone/name change.
  • Directory updates; Medicare payers in particular request providers to verify their demographic information every 6 to 12 months.
  • NPDB (National Practitioner Data Bank) queries
  • SAM and OIG queries
  • Primary source verification
  • Tracking of malpractice insurance coverage, CE credits, and practice services (e.g., Radiology and CLIA certifications)

We also offer a health plan audit service for larger facilities to ensure providers are participating in the correct plans and the provider roster is current. An annual health plan audit is essential for protecting a practice both legally and financially.

Prevent Expired Provider Credentials with CredentialingOne

CredentialingOne’s expert staff and technology are dedicated to keeping providers compliant and making sure they do not miss credentialing deadlines that are vital to the health of their practice and careers. Contact us to learn more about our credentialing maintenance and monitoring services, health plan audits, and how we can help you avoid the dire consequences that can occur when provider credentials expire.

By Stephanie Salmich

A group of smiling medical residents along with the blog title: What Do Medical Residents Need to Know About Credentialing?

What Do Medical Residents Need to Know About Credentialing?

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CredentialingOne Blog

What Do Medical Residents Need to Know About Credentialing?

Posted on Thursday, February 11, 2021

Medical residents should be proactive about credentialing during their final year of residency.

While you understandably have a lot on your plate as you finish your training, credentialing is one item you can’t afford to neglect during your job search. As the COVID-19 pandemic continues to adversely affect the job market, it’s imperative that you do everything in your power to prevent delays and obstacles to employment.

Below we cover some credentialing tips for medical residents, fellows, and new providers.

A group of smiling medical residents along with the blog title: What Do Medical Residents Need to Know About Credentialing?

Medical residents should be proactive about credentialing during their final year of residency – CredentialingOne can help.

Medical Residents & Credentialing: 5 Things You Need to Know

1.) What is Credentialing?

First, it’s important to have a basic understanding of the credentialing process and all that it entails.

Credentialing involves verifying a provider’s qualifications (such as education, licenses, certifications, work history, and references). This includes primary source verification, which is the validation of a provider’s credentials through direct contact with the person or organization that originally issued the information.

Credentialing is a condition of obtaining employment, hospital privileges, and enrollment in health plans. Before you can begin practicing as a new provider, you will need to complete this lengthy process.

2.) Credentialing can take up to 180 days (or more, due to delays caused by the current pandemic).

The credentialing process often takes longer than expected. There are numerous people and entities to contact, and you must factor in the time it takes to follow up with those who fail to respond in a timely manner.

Some healthcare organizations will not schedule your employment start date until they have received all credentialing paperwork from you. For example, you may not be able to start working until 120 days or more AFTER you’ve submitted all (complete and accurate) requirements. This is why it is crucial to start the credentialing process as a medical resident – so that you can begin earning your salary as soon as possible.

3.) You should begin gathering all your credentialing information and documentation now.

Credentialing not only takes a lot of time, but is also an ongoing process. You will set yourself up for success if you:

  • Do not procrastinate.
  • Keep your records updated.

Having up-to-date and accurate information on hand will make the credentialing process much more efficient and less painful for you. If a potential employer, hospital, or payer needs any material from you, you want to be able to access it ASAP.

Take particular care to secure your professional references ahead of time. It’s a good idea to obtain more references than are required so that if one cannot be reached it won’t hold up the rest of your application.

4.) One of the biggest credentialing errors is missing or incomplete information.

When filling out your applications, be sure to complete them precisely and in full detail. Don’t leave out any information that is asked for, as mistakes and omissions will result in delays.

Before submitting it, check your paperwork multiple times and have another experienced professional look it over to make sure you are not missing anything. Then, make sure you follow up on the status of your application at least weekly. This will ensure you detect and resolve any deficiencies right away, since many states allow 60 days or more for payers to inform you of errors.

5.) Expect delays if you wait until the summer to start the credentialing process.

Remember, there are plenty of other medical residents completing their training at the same time as you. Payers are especially busy in the summer because they receive a lot of applications in the months following graduation. Get a head start on the competition by preparing your credentialing work now and avoid the application delays that will inevitably occur due to high volume.

Credentialing Services for New Providers

As you can see, credentialing is complex, time-consuming, and exhausting. As a medical resident or fellow, your time is precious. Adding a job search and credentialing work to an already packed schedule can seem overwhelming.

CredentialingOne is here to help. We can manage the entire credentialing process for you, so that you can focus your time and energy on completing your training and finding a job you will love.

Our services include CAQH registration, credentialing, hospital appointment, provider enrollment, monitoring and maintenance, and more. We develop long-term relationships with our clients – assisting new providers in a smooth transition from residency or fellowship to employment in their profession and helping them maintain compliance throughout their careers.

Contact us to start the credentialing process or to learn more about how we remove the burden of credentialing for medical residents, fellows, and new providers nationwide.

By Stephanie Salmich

Blocks with healthcare icons are stacked in a pyramid and the blog title appears: New Year’s Resolutions for Providers & Practices

New Year’s Resolutions for Providers and Practices

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CredentialingOne Blog

New Year’s Resolutions for Providers and Practices

Posted on Friday, December 11, 2020

The year is coming to an end and it’s time to plan for a successful year ahead! Have you set any New Year’s resolutions for your practice?

These New Year’s resolutions for providers and practices can help you accomplish your goals in 2021 and beyond:

Blocks with healthcare icons are stacked in a pyramid and the blog title appears: New Year’s Resolutions for Providers & Practices

Set yourself up for credentialing, provider enrollment, and revenue cycle success with these New Year’s resolutions for providers and practices.

Conduct a Health Plan Audit

An annual health plan audit is critical to the success of your practice as it protects it from liability issues, boosts front desk collections, and helps keep providers from being deactivated by payers and having claims denied.

CredentialingOne offers a health plan audit service that determines whether your practice and providers are compliant with all your payers’ contracts and the insurance plans in which you’ve enrolled. For example:

  • Have you notified payers of a provider’s termination, resignation, or retirement within the timeframe required by the contract?
  • Have your providers opted in to any new plans added by a payer?
  • Have your providers opted out of any new plans added by a payer in which they do not wish to participate?

Start the year off right with a health plan audit to ensure your provider roster is current and all providers are participating in the correct plans.

Reduce Reimbursement Denials

In addition to an annual health plan audit, it’s essential to monitor your providers’ credentials throughout the year. Credentialing errors, such as expired certificates or missing CE credits, lead to reimbursement delays, denials, and underpayments.

Any time a provider or practice fails to accurately complete/update their credentialing, provider enrollment, or hospital privileging applications and documentation in a timely manner, they risk a significant loss in revenue. Unfortunately, this is all too common as the credentialing process is complex and it is very easy for items to fall through the cracks or to overlook important tasks like following up on applications.

Allowing a team of experts to handle all provider credentialing and provider enrollment work for you can help prevent claim denials and save you a lot of time and money down the road. CredentialingOne completes this work quickly and correctly, so that providers are credentialed and recredentialed with payers as soon as possible to avoid any breaks to the revenue stream.

Furthermore, we keep track of providers’ and practices’ expirables and our real-time, automated messaging alert system notifies you of any upcoming expiration dates so that you don’t miss a credentialing deadline that would result in denied claims.

A clock and stethoscope are shown and the following statistic appears: 8-10 hours per application is the average time it takes to credential one provider with one payer.

Outsource credentialing to improve work/life balance and prevent clinician burnout.

Improve Work/Life Balance

Clinician burnout is a major concern for providers and practices alike and is often the result of too much paperwork, administrative burdens, and working long hours.

Providers spend an alarming amount of time on EHR and desk work. On top of this, credentialing and provider enrollment are complicated, ongoing, and time-consuming processes that usually take longer and are more involved than the clinician expects. Completing just one application to credential a single provider with one payer takes about 8-10 hours; and most providers enroll in at least a dozen different health plans (each with its own unique application process).

Make preventing clinician burnout a top goal for your practice this year – outsource credentialing and give your providers more time to care for patients and their own well-being!

Keep Your New Year’s Resolutions with CredentialingOne

CredentialingOne can help you reach these goals and more. Contact us to learn more about our services, and start the credentialing process with us before the new year!

By Stephanie Salmich

Do you know the difference between provider credentialing and provider enrollment?

What is the Difference Between Provider Credentialing and Provider Enrollment?

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CredentialingOne Blog

What is the Difference Between Provider Credentialing and Provider Enrollment?

Posted on Friday, June 12, 2020

Many healthcare professionals experience confusion over the terms provider credentialing and provider enrollment, and justifiably so – there is plenty of overlap between them. However, understanding the differences will help you better navigate the complex credentialing process.

What is Credentialing?

Credentialing is the process of verifying a provider’s qualifications for practicing medicine. The provider’s education, licenses, certifications, work history, references, and more are validated through primary source verification (checking with the original source that issued each credential). Additionally, background checks of the provider’s financial, criminal, and/or social media history may be conducted.

Credentialing is completed as part of the hiring process, in order to obtain hospital privileges, and as a key step in provider enrollment.

What is Provider Enrollment?

Provider enrollment is the process of adding a provider to commercial and/or government health plans so that the provider/practice can be reimbursed for services provided to patients.

To join a commercial health plan, the provider must follow the payer’s specific application and credentialing process. If the provider is approved and signs a contract with the health plan, the provider will be considered “in-network.” This is very exhaustive work, yet the credentialing process is even more strict and detailed for enrollment with government health plans like Medicare and Medicaid.

Most patients will not seek care from an out-of-network provider. Provider enrollment is therefore not only essential to getting paid but also for attracting patients.

Provider Credentialing Vs. Enrollment – What’s the Difference?

Credentialing and enrollment both entail similar tasks related to the verification of a provider’s credentials, and credentialing is a part of provider enrollment. You can think of credentialing as an umbrella term used to encompass all instances where validating a provider’s qualifications is necessary – for the purpose of attaining employment, hospital appointment, and/or participation in health plans.

Because credentialing is a condition of hiring, granting hospital privileges, and contracting with payers, the work involved becomes very repetitive and laborious as each entity (the practice, hospital(s), and payers), must ensure the provider is qualified.

There is even more redundancy when you factor in the lack of standardization among health plans. Each payer has its own unique credentialing requirements and most providers will enroll in a dozen or more different health plans in order to remain competitive. This equates to a lot of time and paperwork – the average time it takes to credential one provider with one payer is 8 to 10 hours per application.

The repetition only continues as providers must renew their appointment with a hospital (usually every two years) and complete periodic recredentialing with commercial insurance companies and revalidation with government payers.

Outsourcing Credentialing and Enrollment

CredentialingOne can take care of this redundant and time-consuming work for you.

We handle everything – from completing documentation and submitting applications, to following up on them until each provider has an effective start date with each payer, to the ongoing credentialing maintenance needed to keep payers and practices compliant with health plans.

Our services include credentialing for all provider types and new/existing practices of any size, provider enrollment in commercial and government health plans, recredentialing/revalidation, hospital appointment and reappointment, and much more.

Additionally, we provide monthly monitoring and maintenance of documents, certifications, CE, and malpractice insurance, as well as automated alerts to ensure you never become inactive with a payer as a result of credentialing noncompliance.

To schedule a complimentary consultation on how we can help you with provider credentialing and provider enrollment, contact us today.

By Stephanie Salmich

An emergency sign outside a hospital is shown, along with the blog title: COVID-19 Resources for Provider Privileging During a National Health Emergency.

COVID-19: Resources for Provider Privileging During a National Health Emergency

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CredentialingOne Blog

COVID-19: Resources for Provider Privileging During a

National Health Emergency

Posted on Monday, March 30, 2020

An infographic outlining different providers hospitals may call upon to help during the coronavirus crisis, which notes that many regulations are temporarily changed for provider privileging during a national health emergency.During a national health emergency such as that caused by the coronavirus, many facilities experience a provider shortage.

To combat COVID-19, you may need to expand your team of healthcare professionals by relying more heavily upon retired and volunteer providers, part-time clinicians, practitioners from other states, practitioners from other departments, and telehealth.

Provider Privileging During a National Health Emergency

During a health crisis, hospitals strive to grant privileges to these clinicians as quickly as possible while still protecting patients by providing them with qualified practitioners.

The federal and state governments, along with other regulatory entities, are temporarily adjusting some licensing and privileging requirements to accommodate the greater need for more providers and access to care due to COVID-19.

CredentialingOne can help you navigate any new and/or temporary rules and ensure your patients receive safe care from competent providers.

To start, we’ve compiled a list of resources to consult regarding provider privileging during a national health emergency:

An emergency sign outside a hospital is shown, along with the blog title: COVID-19 Resources for Provider Privileging During a National Health Emergency.

Many regulations are temporarily changed for provider privileging during a national health emergency.

1135 Waivers – the U.S. Department of Health & Human Services (HHS) is authorized to issue waivers during the COVID-19 national emergency. You can find information on blanket waivers and how to apply for individual waivers here. You must send individual waiver requests to your CMS Regional Office, and office email addresses can be found here.

Disaster PrivilegesThe Joint Commission has posted requirements for privileging, re-privileging/re-appointment, and telehealth privileging during a disaster.

Medicare Provider Enrollment – the Centers for Medicare & Medicaid Services (CMS) is offering new flexibilities regarding Medicare provider enrollment, including waiving certain screening requirements, allowing licensed providers to perform services outside their state of enrollment, and expediting applications; see its FAQs.

Medicare Telehealth CMS has expanded Medicare telehealth to include a wider scope of services so that more patients can access care from home; see its FAQs and Fact Sheet.

States Waiving Licensure Requirements/Renewals – the Federation of State Medical Boards (FSMB) created this table along with links to the original sources declaring the changes in response to the coronavirus.

States Expediting Licensure for Inactive/Retired Licensees – the FSMB created this table, which includes links to states’ resource pages.

The Emergency System for Advance Registration of Volunteer Health Professionals (ESAR-VHP) this program verifies registered healthcare volunteers’ credentials in advance, so they can respond more quickly to help in a crisis. (Hospitals should check with their insurance companies to determine how volunteer providers may/may not be covered by their malpractice insurance.)

For additional information, you can also contact your specific state medical association.

These resources may be updated as the COVID-19 situation progresses.

If you need further guidance on provider privileging during a national health emergency, please contact us – we’re here to help.

By Stephanie Salmich